Association of Jewish Students Executive Board
Job Description

The following positions are available for election on October 22:
1. Executive Program Director
2. Culture and Education Coordinator
3. Religious Facilitator/Shaliach Tzibur
4. Treasurer
5. Secretary

1) The Executive Board consists of the following positions. Co-chairs are not permitted.
a) The President is not available for reelection at this time. According to Article VIII: Election Procedures number 3, letter D, the interim President Jenny Jacob served as President for a fraction of a typical term under the executive decision of the 2008 AJS Executive Board. Diogo Metz was elected in the Spring of 2008 to serve the term for Fall 2008-Spring 2009 term in coordination with the future academic year term cycle.

b) The Executive Program Director, who is responsible for:
i. Overseeing programming activities of AJS which may include FYSH, Social Action Committee, Social Committee, Sports Committee, Shabbat Themes & Meals, Women's Group, and United Jewish Communities Campus Campaign, Semiformal Committee
ii. Running and create an agenda for Programming Board meetings on a regular basis, at least twice per month
iii. Be responsible for developing and maintaining an internal communication structure within the Executive Board and Program Board and maintaining coordination and task effectiveness of all Program Chairs
iv. Be responsible for distributing submitted Program Proposal Forms to all Executive Board members and related parties
v. Be in communication with the VP of Finance/Treasurer regarding funding requests for programs and Secretary regarding publicity for programs
vi. Meet at least monthly with the JCSC to coordinate programming
vii. Attend Executive Board meetings
viii. Attend at least 50% of the weekly general body group meetings
ix. Reporting regularly to the President, at least bi-monthly
x. Fulfill the duties of the President in the absence of the President
xii. Mentor their successor in a formal manner for the first month of the new term to ensure continuity between holders of this position and to aid the successor in their new role, in a manner to be determined immediately after each election by the incoming and outgoing Executive Board members

c) The Culture and Education Coordinator, who is responsible for:
i. Working with the Executive Program Director to facilitate cultural and educational programming focused on meaningful Jewish experiences
ii. Participate in regular contact with Miami Students for Israel
iii. Coordinating Jewish Awareness Month (JAM) and Jewish Awareness Week (JAW) which may include educational programming in the following aspects of Jewish life
..i. Community Service (Tzedek)
..ii. Holocaust
..iii. Inter-Cultural Affairs
..iv. Orthodox Community (OC)
..v. Conservative Community (KOACH)
..vi. Reform Community (Kesher)
iv. Responsible for informing the community about upcoming Jewish holidays through programs, flyers, e-mails, etc.
v. Implement and oversee education programs on the cultural traditions of Judaism
vi. Assist the Executive Program Director in overseeing the program board with positions and activities that will enhance students' Jewish cultural and educational experience
vii. Be a liaison between AJS and the local Jewish Federation and all the community synagogues and Jewish facilities
viii. Promote the involvement of AJS with other organizations on campus
ix. Arrange cultural educational programming, i.e. speakers, performers, etc. and coordinate such programming with Miami Students for Israel and other campus organizations
x. Be responsible for community building through cooperating with non-leadership students who express interest in coordinating non-traditional events and programming for the benefit of the Jewish campus community
xi. Attend Executive Board meetings
xii. Attend at least 50% of the weekly general body group meetings
xiii. Reporting regularly to the President, at least bi-monthly
xiv. Fulfill the duties of the President in the absence of the President and the Executive Program Director
xiv. Mentor their successor in a formal manner for the first month of the new term to ensure continuity between holders of this position and to aid the successor in their new role, in a manner to be determined immediately after each election by the incoming and outgoing Executive Board members

d) The Religious Facilitator/Shaliach Tzibur, who is responsible for:
i. Planning religious awareness activities
ii. Organizing Sabbath services, including asking students to: lead services, lead prayers, and give the D'var Torah (Torah lesson for the week). Assisting the appropriate Hillel staff member with other religious programs as desired
iii. Design at least two (2) Shabbat services each semester with the assistance of students from the AJS general body
iv. Meeting routinely, at least bi-weekly, with the Director of Hillel.
v. Attend Executive Board meetings
vi. Attend at least 50% of the weekly general body group meetings
vii. Reporting regularly to the President, at least monthly.
viii. Mentor their successor in a formal manner for the first month of the new term to ensure continuity between holders of this position and to aid the successor in their new role, in a manner to be determined immediately after each election by the incoming and outgoing Executive Board members

e) The Treasurer, who is responsible for:
i. Keeping the University account accurate, transparent and up-to-date
ii. Overseeing Associated Student Government (ASG) funding cycle applications and allocations, including making sure that funding requests from ASG are made in accordance with the ASG timetable and rules
iii. Writing all ASG funding requests, including working in conjunction with the Executive Program Director and Program Board planners to draft funding requests. Final responsibility for all ASG funding requests is upon the Treasurer
iv. Requesting applicable Hillel programming budget information from the Director and completing paperwork for utilization of Hillel budget funds for the AJS.
v. Update the Executive Board bi-weekly through e-mail current state of finances
vi. Be responsible for the timely payment of all legitimate bills
vii. Develop an annual budget approved by the Executive Board at the beginning of their term
viii. Must sign all AJS funding documents including checks
ix. Holding two fundraising programs for AJS per semester
x. Attend Executive Board meetings
xi. Attend at least 50% of the weekly general body group meetings
xii. Reporting regularly to the President, at least bi-monthly
xiii. Mentor their successor in a formal manner for the first month of the new term to ensure continuity between holders of this position and to aid the successor in their new role, in a manner to be determined immediately after each election by the incoming and outgoing Executive Board members


f) The Secretary, who is responsible for:
i. Overseeing all internal communications, including emails, phone lists, calendars, picture board, etc.
ii. Overseeing external communications, including website and assisting with flyer creation and distribution as requested by the applicable AJS Executive Board or Program Board member
iii. Assist in the publication of the weekly electronic newsletter, the JewsPaper
iv. Write and distribute a letter to all incoming freshmen welcoming them to Miami University and informing them of AJS opening activities
v. Taking attendance and minutes at all Executive Board, Program Board, and general body meetings and making these available to the general AJS body Executive Session minutes will be available upon a majority vote of the Executive Board.
vi. Be responsible for the overall events marketing strategy of AJS
vii. Be responsible for submitting press releases to appropriate newspaper staff within the community
viii. Maintain a current copy of the AJS Constitution
ix. Submit and maintain the accuracy of the list of all Executive Board members, Program Board members, and Board of Directors members
x. Attend Executive Board Meetings
xi. Attend at least 50% of the weekly general body group meetings
xii. Reporting regularly to the President, at least bi-monthly
xiii. Mentor their successor in a formal manner for the first month of the new term to ensure continuity between holders of this position and to aid the successor in their new role, in a manner to be determined immediately after each election by the incoming and outgoing Executive Board members